Privacy Policy (GDPR-Compliant)
1. Data Controller
ASBL Strategixhoops is the data controller responsible for processing personal data collected in connection with registrations and participation in Strategixhoops Camps.
2. Personal Data Collected
We may collect the following personal data:
– Camper’s first and last name
– Date of birth and age
– Parent/guardian contact details (email, phone number, address)
– Emergency contact details
– Medical information necessary for safety (e.g., allergies, conditions)
– Payment and billing information
– Photos/videos captured during camps (for communication and promotion, where consent is provided)
3. Purpose of Processing
Personal data is processed for the following purposes:
– Managing registrations and participation in camps
– Ensuring camper safety and appropriate supervision
– Communicating practical information (schedules, arrivals/departures)
– Handling payments, invoices, and accounting
– Insurance and incident management
– Communication about Strategixhoops activities (unless you opt out)
4. Legal Basis
Processing is based on:
– Performance of a contract (camp registration and participation)
– Legal obligations (accounting, insurance)
– Legitimate interests (organization and safety of camps)
– Consent (photos/videos, optional communications)
5. Data Retention
Personal data is kept only as long as necessary for the purposes listed above and in accordance with legal retention periods. Medical information is retained only for the duration necessary to ensure participant safety.
6. Data Sharing
Personal data is not sold or shared with third parties. Data may be shared only with:
– Insurance partners, when required
– Medical professionals in case of emergency
– Technical partners strictly involved in the organization of camps
All partners are required to comply with GDPR.
7. Your Rights
In accordance with GDPR, you have the right to:
– Access your personal data
– Rectify inaccurate data
– Request erasure of data (“right to be forgotten”), where applicable
– Restrict or object to processing
– Request data portability
– Withdraw consent at any time (for consent-based processing)
To exercise your rights, contact: info@pellestrategixhoops.com
8. Data Security
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, alteration, or disclosure.
9. Photos & Videos
Photos and videos may be taken during camps for communication and promotional purposes. Consent is obtained during registration. You may withdraw consent at any time by contacting us.
10. Cookies & Website Data
Our website may use cookies for functionality and analytics. You can manage cookie preferences via your browser settings
11. Complaints
If you believe your data protection rights have been violated, you have the right to lodge a complaint with your local Data Protection Authority.
12. Contact
For any questions regarding this Privacy Policy or your personal data, contact:
ASBL Strategixhoops
Zwanenlaan 26, 1640 Sint-Genesius-Rode, Belgium
Email: info@pellestrategixhoops.com